Privacy Policy

Date last updated: 9/21/24

COLEMAN ADVOCATES is committed to respecting your privacy online. This Privacy Policy is designed to explain how we collect, use, share, and protect the personal information while on Coleman Advocates websites. Please note that Coleman Advocates websites can contain hyperlinks to 3rd party websites, which are not governed by this policy. Therefore, you are encouraged to be aware of, and and read privacy statements of each of those other websites.

The Coleman Advocates privacy policy will be modified from time to time, so please check back periodically. By accessing and using any Coleman Advocates websites, you imply your acceptance of this privacy policy. 

INFORMATION THAT WE COLLECT 

Coleman Advocates collects a variety of information from when you visit our website, make a donation, interact with our social media, register for our Legacy Circle, or enroll in one of our programs. During this process, Coleman Advocates may ask for your name, address, city, state, zip code, email and phone number. If you voluntarily opt in to one of our promotional programs and submit content to us, your name, organization, and biographical information may appear with your content on our website, social media or other promotional materials. 

When you visit our websites, the following information is automatically collected anonymously: the name of your Internet service provider, the browser and operating system of the computer you are using, the website that referred you to us, the pages you request, the date and time of those requests, and the amount of time spent viewing each request.

Please note that you can choose to not provide information in fields which are not required.  

DERIVATIVE DATA 

Derivative data is information that Coleman Advocates servers automatically collect about you when you access the Coleman Advocates website, such as your IP address, browser type, the dates and times that you access the Coleman Advocates website, and the specific pages you view.

If you are using a mobile application, our servers may collect information about your device name and type, your phone number, your country of origin, and other interactions with our application. Derivative data may also include data collected by third-party service providers, such as analytics providers, and may include cookies, log data, or web beacons. Derivative data collected by third-party service providers generally does not identify a specific individual. 

A cookie is a piece of data containing information about you that is stored on your hard drive. The Coleman Advocates websites or its third-party tools utilize cookies for measuring aggregate web statistics, including number of monthly visitors, number of repeat visitors, most popular webpages and other information. We use these statistics to better understand the content our users are most interested in, and to provide you with an optimal web experience.

We may use any or all of the following types of cookies: 

Essential Cookies: These cookies help Coleman Advocates run our website and improve your experience with our website. These cookies may allow content to load more quickly.

Functionality Cookies: These cookies allow Coleman Advocates to remember your preferences from earlier visits to the Coleman Advocates website, including login information, so that you do not have to input the same  information multiple times. 

Log Files: Like many other websites, We make use of log files. These files merely log visitors to the site – usually a standard procedure for hosting companies and a part of hosting services’  analytics. The information inside the log files includes internet protocol (IP) addresses, browser  type, Internet Service Provider (ISP), date/time stamp, referring/exit pages, and possibly the  number of clicks. This information is used to analyze trends, administer the site, track user’s  movement around the site, and gather demographic information. IP addresses and other such  information are not linked to any information that is personally identifiable. 

SOCIAL NETWORKING DATA 

We may access personal information from social networking sites and apps, including  Facebook, Instagram, Linkedin, Twitter, Snapchat, or other social networking sites or apps not  named specifically here, which may include Your name, Your social network username,  location, email address, age, gender, profile picture, and any other public information. If You do  not want Us to access this information, please go to the specific social networking site and  change Your privacy settings. 

HOW WE USE YOUR INFORMATION

Coleman Advocates shares your information in several ways. Please note that Coleman Advocates does not sell this information to anyone outside of Coleman Advocates. In addition, Coleman Advocates does not share this information to un-related third parties.  

Your information is shared for both external and internal purposes. Internally, your information is accessed by Coleman Advocates staff for reporting purposes, and also shared with the Coleman Advocates marketing system from a communications perspective.

We may use and process your data for Coleman Advocates organization purposes, which include, among other things, communicating with you, improving Coleman Advocates, improving the Coleman Advocates website, and providing you with the information you have requested. 

Consent: Coleman Advocates may use your data, or permit selected third parties to use your data, based on your consent to our use and sharing of that data. You may withdraw your consent at any time, but doing so may affect your ability to use our website. 

As required by law: We may also use or process your data as required for Coleman Advocates to comply with legal obligations. 

TRACKING TECHNOLOGY

Email Confirmations: We may receive email confirmations when you open an email from Coleman Advocates.  This allows Coleman Advocates to determine if users are responding favorably to Coleman Advocates email communications and to improve those communications.  

Other Technologies: Other data technologies may be used that collect comparable information for security, fraud detection, and similar purposes, to give Coleman Advocates information about your use of the Coleman Advocates website, and to greater improve the Coleman Advocates website to you. 

INTERNATIONAL DATA 

Our website is hosted by servers located in UNITED STATES. Therefore, if You reside outside UNITED STATES, some of your data will be transferred internationally to and stored on those  servers. In addition, We may use third-party processors (including payment processors) and  subcontractors located in UNITED STATES. We use all reasonable methods to protect the  safety of Your data during transfer, including hosting Our website on reputable servers and  engaging reputable third-party processors. By using this site and providing Us with information,  You consent to this transfer, processing, and storage of Your information in UNITED STATES Note that the privacy laws in UNITED STATES may not be as strict as those in other countries.  Please be aware that: 

• We may transfer data that We collect to locations outside of Our headquarters for  processing or storing, and the data may be processed by Our staff or by third-party  processors. For example, We may engage third parties to fulfill orders. By submitting  Your personal data, You agree to this transfer, storing, and processing. We take all  reasonable steps to make sure Your data is treated securely and in conformity with this  Privacy Policy. 
• Data that is provided to Us is stored on secure servers. Payment information and other  sensitive data will be encrypted to ensure its safety. 
• The transmission of data via the internet is never completely secure, and We cannot  guarantee the security of data that is sent to Us electronically. Your transmission of data  to Us is at Your own risk.  
• Where data that You have transmitted to Us is password protected, You are responsible  for keeping the password confidential. You are exclusively responsible for any breaches  of Your data that results from Your own disclosure of or failure to protect Your password. 

DATA RETENTION

We retain personal data as long as it is needed to conduct Our legitimate business purposes or  to comply with Our legal obligations, or until You ask Us to delete Your data. For example, We  will retain certain personal information indefinitely for the purposes of maintaining Your account,  unless and until You delete Your account. Data that We gather for a specific and particular  purpose, such as assisting law enforcement or analyzing trends, will be kept for no longer than  is necessary for that particular purpose. Data that is no longer needed by Us for any of the  purposes listed above will be permanently deleted.  

We will honor Your request to delete Your data, as described more fully below, unless We are  required by law to retain access to the data. However, note that We cannot control the retention  policies of third parties. If You wish to have any third parties, including those to whom We’ve  transmitted Your data, delete that data, You will need to contact those third parties directly. You  may request from Us a list of all third parties to whom We have transmitted Your data. 

We may retain usage data (that is, data that is gathered by Our company or third-party analytics  companies for the purpose of analyzing the use of Our website) as needed for internal analysis  purposes. This type of data is usually retained for a shorter period of time than personal data,  unless the data is necessary to improve the security or functionality of Our website or offerings,  or We are legally obligated to retain the data for a longer period of time. 

SECURITY OF YOUR INFORMATION 

We take all reasonable steps to protect Your personal data and keep Your information secure.  We use recognized online secure payment systems and implement generally accepted  standards of security to protect against personal data loss or misuse. However, no security  measure is foolproof, and no method of data transmission can be guaranteed against  interception or misuse. We cannot guarantee complete security of any information You transmit to Us. 

By consent to this Privacy Policy, You acknowledge that Your personal data may be available,  via the internet, around the world. We cannot prevent the use or misuse of Your data by other  parties. 

We will notify You promptly of any known breach of Our security systems or Your data which  might expose You to serious risk. 

CHILDREN 

This website or mobile app is not designed for use by children under age 16, and We do not  knowingly solicit personal data from anyone under age 16. If You are under age 16, do not  access or use Our website or related products or services. If You become aware that We have  collected data of anyone under the age of 16, please contact Us so that We may delete that  data.

SENSITIVE DATA 

We request that You do not submit any sensitive data to Us, via public postings, email  correspondence with Us, or any other method, including social security number, health data,  genetic data, or information related to Your ethnic origin, religious beliefs, or criminal history. If  You do send Us this information, then by doing so You are consenting to Our use, storage, and  processing of this information in accordance with this privacy policy. 

YOUR RIGHTS 

You have certain rights with respect to Your personal data, as outlined below. Note that We may  charge You a reasonable fee for actions that You ask Us to take with respect to Your data. In  addition, We reserve the right to request that You provide Us with evidence of Your identity  before We take any action with respect to the exercise of Your data rights. Further, Your rights  may be restricted or nullified to the extent they conflict with Our compelling business interests,  the public interest, or the law. 

Contact Us

You have the right to update or change any information you have provided to Coleman Advocates. To discuss any changes to your personal information, please contact Coleman Advocates at INFO@COLEMANADVOCATES.ORG. 

For any questions regarding this Privacy Policy, if your personal information changes, or you no longer wish to receive information from Coleman Advocates, please contact us at INFO@COLEMANADVOCATES.ORG with such requests. It may take 30 business days for your request to take effect.

CALIFORNIA PRIVACY RIGHTS 

The State of California has established its own unique regulations that apply to California residents. 

As of its effective date of January 1, 2020, Coleman Advocates are also compliant with the California Consumer  Privacy Act Of 2018, Cal. Civ. Code §§ 1798.100 Et Seq. (CCPA). 

Any California resident may request, free of charge, the personal information Coleman Advocates have collected  or stored about themselves or about a member of their household. For security purposes, We  reserve the right to ask for verification of your identity and proof of your California residency at the time of your request.  

Any California resident has a right to request the personal data Coleman Advocates have collected, or request deletion of the personal data Coleman Advocates have collected, including but not limited to:

• Any personally identifying information, such as a real name, alias(es), mailing or resident  address, IP address, email address, account name, biometrics, or any other data that  could uniquely identify a California resident; and 
• Commercial information, including products or services purchased, obtained, or  considered, search history, interactions with Our website, or any other purchasing or  browsing history of Our site and/or offer(s); and 
• Site comments made publicly or privately; and 
• Geolocation data; and 
• Professional or employment-related information; and 
• Education information. 

We reserve the right to collect any of the above data on California residents and their households.  

We DO NOT plan on selling your data. Regardless, any California resident can email us at  INFO@COLEMANADVOCATES.ORG to explicitly request to opt-out of any such sale of  data. 

California residents also have the option to request a full deletion of any data Coleman Advocates has collected and associated with them.  

We agree to comply with any data request or deletion made pursuant to the CCPA in a reasonable timeframe, during normal business hours and excluding holidays or Coleman Advocates pre-scheduled time off.